LaVilla Theatre Booster Board Members and
Responsibilities
2008 - 2009 Theatre Booster Board Members
The board members listed below are responsible for creating committees
and finding parent volunteers for their specific areas to ensure the
needs of the theater department are met. The board members cannot
possibly do all the work themselves, so parent volunteers are VITAL to
the success of the department and to ensure the best experience possible
for our children.
-
Shelley Cain
- President
-
Trish Flowers
- Volunteer Coordinator
-
Jo Hagen -
Treasurer
-
Elsie Williams
- Secretary
-
Trudy Padilla
- Fund Raising Coordinator
-
Arlene Levy –
Publicity / Program Coordinator
-
Mendy Nancarrow-
T-Shirt Coordinator
-
Dawn Jennings
- Historian
-
Jeannie
Schoonover – Patron Program Coordinator
-
Sharyn Dennis
– Concessions co-coordinator
-
OPEN –
Concessions co-coordinator
You may contact any board member or obtain general information by
emailing lasotadrama@yahoo.com
Theatre Booster Board Responsibilities
The difference between board members and parent
volunteers – is that as board members we are responsible for creating
committees, task forces, and finding volunteers to make sure the drama tasks are
done. We are not responsible to do everything ourselves! If we are not able to
find people, we may need to do it ourselves – but if that is not possible – it
just does not happen this year. And that is ok! We can do only what is humanly
plausible – and a requirement to be on this board is do work that gives you
enjoyment – it is volunteer work after all.
President: To complete required LASOTA paperwork, sign checks, lead
meetings, support faculty and volunteers, to relay communications, problem solve
– fill in where needed. Make sure all volunteer positions are filled and provide
leadership for parent orientations and meetings.
Secretary: Keep minutes for all meetings – board and parent. And
distribute to board members, faculty and parents affiliated with the drama
departments, board meetings minutes and any other communications.
Treasurer: Responsible for check requests
and signing, monthly reports to board and faculty, working with June to make
sure we are in compliance, overseeing all financial matters and bookkeeping
records.
Banquet Coordinator: Develop a committee of parents to create the end of
the year banquet that will be responsible for securing a location, caterer,
decorations, sending out invitations, and developing a theme for the evening.
You may work with the volunteer coordinators to assist you in finding
volunteers.
Public Relations/Patrons Coordinator: Responsible for contacting the news
paper and magazines to place advertisements for the drama events. Work with
companies, individuals and families inviting them to be patrons for the Drama
Department. Send out Patron forms at the beginning of the year and during
orientation. Possibly plan a lunch for patrons. Set up special seating and
tickets for them.
Drama Trip Coordinator: Create a committee to help you: secure tour
company, bus, financial details, chaperones, nurse (Teri Turner?) and permission
slips. Work with faculty and coordinate finances with treasurer.
T-Shirts Coordinator: Secure a company to purchase T-Shirts; make sure
they are available for purchase at orientations, open houses, and all shows.
Prepare order forms. Make sure you work with Treasurer regarding money.
Concessions Coordinator: Create a committee to purchase supplies –
hotdogs, pizza, candy, drinks, fruit and etc. LASOTA provides Pepsi products to
sale at event. Concessions need to be available for all shows. Arlene and Lia
will assist in finding volunteers to run these events.
Fundraising Coordinator: organize fundraiser events and provide
communications to parents and students regarding the upcoming events. (Board
will determine how many we will need each year.) Possibilities include:
Entertainment books, candy sales, cookie dough, etc. You are responsible for
securing all proceeds and working with the treasurer for accounting purposes;
and working with faculty and other committees in terms of money needed, i.e.
Chicago Trip. Create a committee!
Volunteer Coordinator: You are responsible for securing volunteers for
events: work days for productions, auditions for fall musicals, fall musical,
one act plays spring show, trip chaperones, campus tours, district thespians,
state thespians, show case – including food as well as people power, and banquet
assistance. Any other places volunteers are needed – you have a huge job and the
whole board will assist you.
Historians: Responsible for all photographs- during rehearsals, during
shows, and other events. As well as displays and giving parents an opportunity
to purchase pictures. Work with the treasurer on all the finances.
|
